CipioTalk Help

User List

The User List is an indicator of guests and moderators that are currently logged into the presentation session. If any of the users either log in or logout of the webcast room, their status will appear in the User List area. The user list also differentiates between guests and moderators with moderators being indicated in bold type.

Please refer to the diagram below for the locations/descriptions of the User List features.

• The number of users in the room will show in the top right hand corner of the user list.
• Moderators will show as bold type.
• If the list of users grows larger that the overall length of the User List, a scroll bar will appear on the right hand side of the list. To view users outside the immediate viewing area, click and drag the scroll bar up and down to view the complete list of users.

[Back]

Boot Feature

If someone in your room is acting or behaving in an unprofessional manner, you can "boot" them from the presentation room.
(Boot - removes the person for the current presentation session.)

1. Select the appropriate user from the User List.
2. Click the red "X" located to the far right of the user's name (see below.)

[Back]

Boot All Feature

The "Boot All" feature has been added to clear the entire room and reset the application for future use.

1. Position the mouse anywhere within the "User List."
2. Right click ("Command" key + mouseclick for macintosh users) anywhere within the "User List" area.
3. Select Boot All from pop-up list.

[Back]

Silence Feature

CipioTalk also provides a way for the moderator to silence specific users during the presentation session.

1. Select the appropriate user from the "User List."
2. Click the "streetlight" icon from the "User List."

This will prohibit the user from using either the "Chat" or "Microphone" features.

[Back]

Silence All Feature

The Silence All feature can be used to silence everyone in the room with exception of the moderator.

1. Position the mouse anywhere within the "User List."
2. Right click ("Command" key + mouseclick for macintosh) anywhere within the "User List" area.
3. Select "Silence All" from pop-up list.
4. To Un-Silence users right click in the "User List" area and select "Un-Silence All from the pop-up list.

[Back]

Chat Feature

For members who do not have the equipment for voice chat (i.e. microphone and/or speakers,) these members can use text chat. There are two ways to send text messages to people in the room; both are described below:

• Send - everyone can see what you type.

1. Select the desired recipient from the "To:" drop-down menu.
2. Click inside the "Chat Entry Area."
3. Type your message.
4. Click the "Send" button or press "Enter" ("Return" for macintosh) on your keyboard.

• Whisper - sends the selected user a whisper chat that only you and another member can see.

1. Select the desired recipient from the "To:" drop-down menu.
2. Click inside the "Chat Entry Area."
3. Type your message.
4. Click the "Whisper" button or press hit the "Shift" + "Enter" keys on your keyboard ("Shift" key + "Return" key for macintosh.)

[Back]

Microphone — Usage

1. Once inside CipioTalk, click on the small microphone icon located in the video component area.
2. Click the "Allow" button activate your microphone.

 

3. A sound indicator will appear in the bottom left corner of the video area that will fluctuate up and down as sound enters your microphone. If the Sound Indicator does not fluctuate or does not appear there may be a problem with the microphone being used.



4. If the "Macromedia Flash Player Settings" (shown above) does not appear, you will need to increase your screen's resolution above 800 x 600.

To increase the resolution of your monitor, follow these steps:

How to change the screen resolution in Windows XP

1. Minimize all applications so that you can see the desktop (the desktop is the area that you see when all programs are closed and will have a number of icons.)
2. Right-click anywhere on the desktop background (not on an icon).
3. In the resulting pop-up menu, choose "Properties." This will open the Display Properties dialog box.
4. In the Display Properties dialog box, select the Settings tab.



5. In the Settings tab, in the lower left corner, is a "slider" which allows you to change the screen resolution.
6. You will now see a slider bar labeled "Screen Area." Move the slider until the numbers below are higher than 800 x 600.
7. Try changing the resolution one step at a time. Click the Apply button to actually change the screen resolution.
8. If you see a message asking if you want to keep the new settings, click the Yes button within 15 seconds. (If you don't want to keep the changed screen resolution, either click the No button or wait 15 seconds and the change will be reset to what it was before.)
9. When done, click the OK button to close the Display Properties dialog box.

How to change the screen resolution in Mac OS X

1. Open the System Preferences (either from the Dock or from the Apple menu.)



2. Open the Displays Panel and choose the Display tab.
3. On the left of the Displays tab you can select one of the Resolutions from the list. Higher resolutions allow you to see more “stuff”. IT is recommending at least 1024x768 unless you have a specific reason to use a lower resolution.
4. Quit or close the System Preferences when done.

[Back]

Using Video

CipioTalk allows for real-time video display, for those that have a camera connected to their computer.

1. click on the small camera icon with the green plus button located in the video component area.
2. Click the "Allow" button (please note that activating your video will also activate your microphone.)

 

3. If your camera is setup correctly, you will see live video from your camera in this large square.
4. You can stop the video from displaying at any time by clicking on the video icon with the red "X" located in the video component area (please note that the video works independently of

[Back]

Video – Guest

1. If the moderator has the required hardward (i.e. web enabled camera, etc), you will be able to view them as they give the presentation.

[Back]

Presentations

Cipio has included various presentations with your CipioTalk room. To select the desired presentation, follow the steps below:

1. Once inside CipioTalk, click on the drop-down menu labeled "Library Items" located in the top right corner of CipioTalk.



2. Click on the desired presentation.
3. The presentation will load in the main screen section of CipioTalk.

[Back]

Presentation Script

Cipio has included the New Horizons presentation script with your CipioTalk room. To select the desired script, follow the steps below:

1. Once inside CipioTalk, click the "Scripts/Dialogues" drop-down.



2. Click on your desired "Script" item (Some will display different versions for different languages).
3. The selected script will now be available by viewing the script area at the top of the screen.

[Back]

Address Bar

Now you can take presentees with you onto the net, without leaving the presentation room.

1. Click inside the URL/Address bar.
2. Enter in the web site address you want to go to (Example: www.yahoo.com)
3. Press "Enter" on your keyboard or click the "Go" button.

(**Please note that presentees are not able to follow you into secure areas, password protected areas or follow you if you click on a link in the new web page.)

[Back]

Logging in After Losing Connection

If a loss of connection occurs during a presentation, CipioTalk will automatically log you out of the room in order to restore the connection. If CipioTalk does not automatically log you out of the room you will need to complete this process manually by clicking on the logout link located along the top navigation area (moderator) or top right hand corner (guest) of the CipioTalk Application. CipioTalk will notify you of a lost connection by replacing the green dot in the video area with a red dot.

If after logging back into the room the dot located under the video is still red you will need to need to hit the refresh button in your browser.

[Back]

Uploading Images to the CipioTalk Library

This function is only available for the private rooms.

1. Login to your private room and click the 'Admin' link near the top of the page
2. Click on 'Library'
3. Next, you will need to create a library to hold the images
4. Enter a library name in the field provided and click the 'Submit' button
5. After creating a library name select the library that you want to upload the file to
6. Browse for the image
7. Create a name for the file and click the 'Submit' button to upload the file
8. You can access the image by clicking on 'Presentation' and then selecting the file in the 'Library' on the right hand side

[Back]

Adding a Script

This function is only available for the private rooms.

1. Login to your private room and click the 'Admin' link near the top of the page
2. Click on 'Scripts'
3. Next, you will need to name the new script
4. Name the new script by entering the name in the field provided and clicking the 'Submit' button
5. The new script will show up in the 'Script Name' list
6. Browse for the script and click the '[Edit]' link to bring up the edit dialog box
7. Enter the text that you would like to show up for the first page of the script
8. To add a page click the 'Add Page' link in the top right hand corner of the page
9. To save the changes click the 'Save' button on the bottom right hand corner of the dialog box

[Back]

FAQ - Frequently Asked Questions

1. How do I load the presentation?
• To load the presentation click on the Library Items drop-down menu located in the top right corner of the Presentation Area.
2. My microphone does not work.
• If when you first click the speaker to activate the microphone, you do not get a dialog box requesting access, click here and follow the instructions.
3. My webcam does not work.
• Check to see if your webcam is properly connected and verify that all software has been properly installed.
• Make sure you have downloaded the latest version of the Flash Player. CipioTalk requires at least Flash Player Version 7 - To download the latest version of Flash Player please visit Adobe.com

[Back]